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| Section | Weight | Objectives |
|---|---|---|
| Individual Management Practices for a Project | 36.25% | - Initiating and Starting a Project - Planning and Estimating Activities - Closing and Evaluating the Project - Directing and Executing Work - Monitoring and Controlling Performance |
| Integrated Project Management Practices | 35% | - Project Integration Management - Project Scope and Planning - Project Organization and Roles - Project Communication and Reporting - Project Risk and Opportunity Management |
| Fundamental Principles and Concepts of Project Management | 28.75% | - Project, Program and Portfolio Distinctions - Overview of ISO 21502 Standard - Project Life Cycle and Phases - Project Management Principles - Project Governance and Stakeholders |
1. According to ISO 21502, what should be considered in order to avoid the repetition of mistakes from previous projects?
A) Utilizing the lessons learned from previous, relevant projects
B) Hiring subject-matter experts
C) Hiring subject-matter experts
2. Which of the following statements describes a project termination by extinction?
A) The project is closed due to the integration of project outputs to the operations of the parent organization
B) The project is closed with the intention to resume at another time in the future
C) The project is closed due to its failure or successful completion
3. Scenario:
Tricko is a clothing manufacturer headquartered in Milano, Italy. The company was founded in 2010 by Mario, a famous Italian fashion designer. Over the last few years, the company has seen immense growth and now has a chain of stores across multiple European cities. Following industry trends, the top management of Tricko concluded that the company should establish an online store. As such, they required Lily, an experienced IT engineer, to develop a brief for this potential project. After several meetings and discussions, the top management approved the project brief and assigned Lily as the project manager. For this project, she was instructed to use the guidelines of ISO 21502 on project management.
Lily initiated the project by mobilizing the project team, which included four web developers, two network engineers, and one systems analyst. In order to ensure that every team member is fully aware of their roles and responsibilities, Lily developed team performance domains which would link each project activity with the individuals responsible for undertaking it. She explained to the team members that it is important to clearly understand their roles and responsibilities, considering that the team composition cannot be reassessed or revised once the project plan is authorized to be executed. In addition, Lily defined in a document the project's contribution to the overall objectives of Tricko, which reflected the relevant project requirements and their associated acceptance criteria.
Following that, Lily worked with the project team to discuss project costs. She suggested the team initially establish cost estimates only for the first phase of the project and then for the entire project. In addition, she required cost estimates to be expressed in currency valuations and in labor hours. One of the network engineers suggested that each team member should provide an estimate, and then the team should reach an agreement for a joint estimate. On the other hand, one of the developers suggested establishing an estimate for the costs after the closure of the project, such as advertising and promotion costs. Lily agreed with their suggestions and asked them to provide a total estimate as soon as possible.
Based on the total estimate provided by the project team, Lily developed the project budget and created a list of project activities, divided them into smaller items, and assigned a budget for each item.
Question:
According to scenario 5, Lily defined the project budget by creating a list of project activities, dividing them into smaller items, and assigning a budget for each item. Which method did Lily use to define the project budget?
A) Budget by baseline
B) Budget by activity
C) Budget by line item
4. According to ISO 21502, what should the process of controlling risks involve?
A) Determining common causes which can help develop priorities for treating risks
B) Developing options and actions to enhance opportunities and reduce threats to the project
C) Ensuring that responses to negative risks minimize disruption to the project while responses to positive risks maximize beneficial impact
5. Scenario:
Exhibix is a video game developer headquartered in Zagreb, Croatia, which is known for producing therapeutic video games for children dealing with ADHD. In order to improve users' experience, Exhibix suggested undertaking a project that would enable users to interact with the virtual content in the form of holograms through augmented reality glasses in the video games. For this project, the management decided to follow the guidelines of ISO 21502 on project management.
Prior to formalizing project management, the management of Exhibix assessed, among others, the potential impacts that the project management approach may have on both internal and external stakeholders. In addition, they determined if there were sufficient resources, both human and financial, for the formalized project management. Furthermore, during this period, the management decided to assess only the nature of previous projects, due to their successful delivery.
After formalizing project management, the project board organized a meeting during which they delegated their responsibilities to the project sponsor. Following this meeting, the project sponsor and project manager proceeded to define the project phases and their time frames. Considering the complexity of the project, the project manager suggested leaving open the possibility of overlapping certain phases of the project.
The preparations began in June, and the project manager and the team, consisting of 20 highly skilled professionals, had approximately six months to implement the project. During the implementation of the project, the project team noticed that the low maturity level of the company's project management and the limited availability of resources were likely to have a negative impact on the performance of the project. With the deadline approaching, the team was also under a lot of pressure to close the project on time.
They were confronted with numerous challenges with the AR software, which led to the extension of the deadline for the project completion. During this period, the project office assisted the project manager and the team by providing administrative support and managing information regarding the project. Following these events, the project manager and the team were able to complete the project within the new set deadline. After the project sponsor confirmed the project closure, the AR glasses were released for use.
Question:
Considering the complexity of the project, the project manager suggested leaving open the possibility of overlapping certain phases of the project. Is this acceptable?
A) No, project phases should not overlap with one another
B) Yes, because it is possible that project phases can overlap
C) No, only the project sponsor has the authority to make a decision regarding project phases
Solutions:
| Question # 1 Answer: A | Question # 2 Answer: C | Question # 3 Answer: C | Question # 4 Answer: C | Question # 5 Answer: B |
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